If you’re looking for the best email hosting services, you’ll need to look at some of the top web hosting providers as their much the same thing when it comes to application hosting. Getting a basic email is quite easy, all you’ll need to do is sign up to a Gmail account, but this won’t deliver what a professional might need.
When paying for an email hosting service you’ll find that it delivers a better standard of quality with both reliable and efficient services, which you’ll need when emailing professionally. From larger attachments and even more storage space.
And also, you’ll be able to use your own domain, so email@example.com, making every email more and more professional. You can even combine both email hosting and web hosting to ensure that you get an easy package.
What is Email Hosting?
Email – Everyone is familiar with this word. The email has been in use since the very start. Even though the internet is evolving by leaps and bounds and new technologies and services are surfacing, “email” is one service that is here to stay.
Sure, the way companies/businesses host, distribute, and store their email, has undergone a massive transformation. Companies are shifting from the more expensive options to go for hosted and cloud email solutions.
Undoubtedly, having your own email storage service will provide you with the flexibility and control one wants, but that is just what you will get, nothing else. On the other hand, you will need to hire technical staff and not only pay for the staff, but you will also have to pay for high-end software and hardware.
The responsibility is quite great and the performance can never be like the third-party hosting services. Why? Well, they specialize in only this and invest in heavy and fast hardware to keep up with all the clients.
Hiring these companies will give you all the benefits which an in-house email service gives but with zero initial investment. Even the big shot companies are switching to email hosting because of the following reasons:
- Easy to use
- High-end security
- Super easy connectivity
- Easy deployment
- Cost per person average
- Cheap email storage
Wow! That is an interesting list of advantages, isn’t it? Again, one thinks that if email hosting provides so many advantages, why doesn’t everyone go for the first plan they find? The reason is that there are a few “glitches” here and there and some things to look out for. Once they are sorted, it’s one of the best services one can take.
Best Email Hosting Services 2020
Keeping all these features in mind, we have shortlisted the best email hosting providers of 2020. All 4 have a lot to offer and that too at a very affordable price. All have been personally tried and tested. To be honest, looking at the performance and features they are providing, they will be on top of the list for years to come:
- Dream Host
- Zoho mail
1. BlueHost Email Hosting – Best For Small Businesses
This is the best you can get if you are a small or medium enterprise. So, if you have a small head account and not thousands of people working for you, it is the ONLY host you should turn to.
Moreover, trust us when we say this, it is also good enough for large corporations. The only thing to keep in mind here is that this comes with some web host package. You will get Microsoft Office365. In this package, you get the following features:
- Free storage
- Unlimited email accounts
- Protection against spam and antivirus
- Customer support 24/7
- Personal domain name
- Outlook web access
- Intuitive managing dashboard
- 99.99% Uptime
- Free calendars
Impressive, isn’t it? So many features in such a limited price. Seems too good to be perfect, right? But, there is a catch. The number of email accounts is unlimited; the creation of email accounts depends on the file storage available. If you reach the limit, you can’t go ahead and make new email id’s.
The feature which makes it stand out from the rest is the 99.99% uptime that is guaranteed. This means your email service will hardly ever go down or give you any problem. Every email you send will have your domain name attached. Therefore, your credibility will increase.
Best of all, the user interface is so simple it seems like you are creating a doodle. Everything from the setup to the configuration to the handling is a piece of cake. The interface is very user-friendly and easy to use.
Lastly, it comes with a 60-day money-back guarantee that ensures you have full authority to ask for your money if you are not satisfied. With the fierce competition in the market, it is our number one pick for being the cheapest, most reliable, highest uptime and high performance.
2. Dream Host – The Most Reliable Email Hosting Service
Are you looking for a reliable, add-free email host? Yes, we know how important both these features are. This price is for one email account. By default, you will get 25 GB of storage. Moreover, it can be switched between both your desktop email account and your mobile inbox.
A key feature is anti-spam protection it offers. They have intelligent software that filters all the spam messages before they enter your inbox. Nice, right? That is not only it. It does not only filter spam, it fights against phishing attacks, malware and other viruses.
As you can see, the security quotient is very high. The software is adaptive. This means that it grows and learns with the viruses. Hence, it can save you from different and new viruses also. Some of the features that it provides are as follows:
- Filters for spam, virus and malware
- Webmail build-in for free
- 25GB mail storage per email account
- Affordable plans
- IMAP support
- Easy to use interface
Now is the time to show your clients that you are not using a free email option anymore. A free, dedicated domain name increases your credibility and makes you more authentic in the eyes of your customers. A dedicated domain name not only looks professional, but it also translates into credibility.
The accessibility feature is amazing. It comes with an IMAP support which makes it super easy to switch between different devices. Not one, not two, but as many as you like. Be it your tab, desktop, mobile and even smartwatch. Yes, your inbox is so easily accessible.
Depending on how you want to pay, there is an option to pay on a yearly or monthly basis. If paid yearly, the price will be $1.67.month and on the monthly basis, it is $1.99/.
3. Zoho Mail – Best for the Most Options
Are you looking for an email service provider that gives you the most features under one roof? Zoho Mail is just the host you were looking for. Not only does it give you an entire email suite, but it gives a bunch of other options along also. Some of the features are as follows:
- Shared/ group/ mobile calendar
- 250 MB attachments
- POP/ IMAP access
- Offline availability
- Multiple domains
- Aliases for your domains
- Collaboration tools
- Bookmarks, notes and tasks
- Email routing
- Folder and email sharing
- Developer and eWidget space
- Android and IOS mobile applications
Amazing, that is one impressive list, isn’t it? You can see how many features you get with the plan. Best of all, this is just the cheapest and basic plan you can opt for. The high-tier plans have many more added features and the price only goes up to $4/month. Unbelievable!s
The biggest attraction after the affordable price is the IMAP access. This allows you to sign up, create, change, modify and play around with different features like a pro. Even with zero technical knowledge, the smart and easy to use interface makes things simple for a beginner.
They have so much to offer to everyone. The interesting referral feature allows you to get 25 more email accounts. Apart from this, you get a free plan. It includes 5 email inboxes, access to the webmail, a 20MB attachment and 5 GB per user/ per account.
Again, if you want more, you can always opt for the high-tier package. For instance, you can go for the Professional plan. It will cost you $6/month but will also give 100GB storage/ user along with many added features.
4. Hostinger – Most Budget Friendly
Setting up an email has never been so easy. All you need to do is pick a plan from the two plans offered and proceed to checkout. The two plans being offered are Business email plan for $0.99/month and Enterprise Email plan, starting from $2.49/month. You can lock both these prices when you opt for the 12-month payment option. With the Enterprise email plan you get the following features:
- Inbuilt contact and calendars
- Easy import of all contacts
- Anti-spam advanced software
- Support for multiple devices
- Storage of 30 GB
- Android and IOS applications
- Mail filters
Wow! Those are some interesting feature, aren’t they? Hostinger supports the Flockmail interface. Hence, it is very easy to search, import and use your inbox. Additionally, the calendar application makes organizing things very simple. Now, you can schedule meetings, keep track of deadlines and complete day to day tasks easier.
The video integration makes virtual meetings simple. Also, the mobility factor is great. You can think of your email box coming along wherever you go. All kinds of phishing attacks are declined.
The security is very strong and your inbox is saved from any sort of malware, virus, ransomware etc. It has a very strong security system and multiple measures are taken to protect your email from any sort of spam or attack.
Benefits of email hosting and costs
Yes, you must already know why companies and businesses switch to email hosting services. The reason is simple: cost. If everything like the hardware, software and technical team is taken into consideration, hosting from a third party is cheaper as compared to in-house hosting.
Moreover, the security and other options that come with it further makes it a better option. But, when you need add-ons and extra features, the cost starts increasing.
Generally, this type of hosting is not done alone. It comes with different services like Infrastructure as a service and web hosting services. Thus, it means that you will be paying for some features that you are not going to use. Even then, it is cheaper.
At times, companies don’t just want to go with the usual features and need to get better options. This makes the cost rises to almost $10/user/month. This can seem a little high to many.
On the other hand, there is no customization or specialization option available. You can only use it for general purpose emails. Again, you get only what you pay for. Many service providers own special server suites for different email markets who need to send thousands of emails a month. They give the option of customization.
Privacy and Security
Have you heard about spam? Yes, we thought so! Spam is unsolicited email. Who would want to spend hours to see which email is spam and which is not? Sounds a little far-fetched? It is not.
In the corporate world, you get thousands of emails in a week. Imagine if even 1/3rd of them are spam? Not only will it be difficult on an individual level to deal with them, but also get difficult for the technical staff to manage the inboxes. The silver lining is that spam detection software is getting better. Hence, there is less you have to do.
Just like other software, these are also not perfect. But, with time the software also evolves. Hence, the email service providers that have been in the market for a long time are best. Therefore, the email host you are going for must have some sort of spam-detection option. If not, life can become a nightmare for you.
Data protection is also very important. After all, businesses have a lot of sensitive data and dealings in their inbox. Additionally, a lot of personal information is also available in your inbox. Even the website host provider should not be allowed access to this information.
Mostly, the companies have strict rules and regulations they follow. After all, they are in the market for a reason. Still, it is better if you inquire beforehand about all the data security features they offer. For instance, ask about encryption, spam control and malware scanning.
As you must already know, email encryption is the best way to ensure that your email is secure. Have you seen the SSL initials on the side of a web address you enter in a search engine? Check if the provider is giving this certificate for free or if they are available or not.
How Do the Users Use Their Email?
Another important consideration is how the users are going to use their emails. Sure, they have been used to send and receive information for the past 40 years. But, things are changing and evolving. Similarly, emails are being used for so much more than this. Even though Microsoft Outlook is still widely used, people are changing to more evolved systems like Gmail and Thunderbird.
A new, evolving concept in emailing is the “zero inbox”. It is a trend that ensures that your inbox remains zero all the time. How is that possible? Simple. It means every email needs to be dealt with as soon as possible. If it is important, reply and archive it. On the other hand, if it is not of importance, delete it. In this way, the inbox will always be empty.
Compatibility and Configuration
When you outsource your email to a third-party, it does not mean there is nothing to be done at your end. Of course, some sort of set up is required. Least of all, you will need to purchase a domain and go ahead and configure it. After all, something needs to be provided to the host to work with, right?
Here is where customer support comes into play. You need to check the customer care before opting for a host. If you choose right, setting up can be a piece of cake. Otherwise, a simple domain set up can get difficult if you don’t have the required know-how. The best hosts provide free videos and tutorials to help you through the start the setting up and initialization phase.
Another important consideration is to check the compatibility with the host. Even today, most companies use Microsoft Outlook. Therefore, it is necessary to check whether the host is compatible with your email or not.
You need to check other alternatives too. Email is no longer the most effective way of communication in some cases. It tends to get slow and at times your email can get missed in the many emails the receiver gets. So, it is wise to look at the other options. Check if the hosts provide other services or not. Some of the options are as follows:
- Video conference
- Instant messaging
- Intranet option
- Software for online meetings, etc.
For example, SLACK is a very important third-party application that is being used to integrate different software.
Nowadays, everything is on the go. You need to keep in mind how often your employees access their email on the go? So, you need an email provider that has that option available. Surely, most of them already do, you need to check if they have some good options available.
But, what has that to do with selecting an email host? Before selecting one, see if they provide their dedicated mobile apps for emailing or outsource it to a third party?
It is also important to check how easily you can switch from your desktop to your laptop to your mobile device. Is your email easily available and updated on all the electronics you own? If not, you can be in for a little trouble. As you don’t always have your laptop with you.
Most of the hosts do provide this option and that too for free. So, check the mobility factor before you go ahead and choose an email web host provider for your company.
Anti Virus Protection and Phishing
Who isn’t familiar with phishing? How many times have you opened a website only to find that it wasn’t the original one? This is done to get you to click on a website which you think is authentic and put all your sensitive information in it. Next, the hackers will use it to their advantage.
Yes, companies already know all about it and have their anti-phishing software installed. But, the email host providers also provide some sort of protection against viruses and phishing. Check what measures the host you have shortlisted provides.
We have included the 4 best email web host providers in our review. Moreover, all the features that are imperative to check in the host have also been talked about in detail.
Ultimately, the final decision of which one to select boils down to what you require. Furthermore, asses all the risks, price and features and see if that assessment makes any sense to you. Maybe the price of the host is high, but all the features you require are present.
On the other hand, the other host is very economic, but it does not provide the features you are looking for in the plan. Additionally, you will have to buy them apart from the plan. So, what use will that be to you?
In such a situation, going for the first host will be a wise decision. Not only that, eventually, it will save you money. Because, when you go on to buy different services separately, it will make the average cost higher. Again, it will be difficult to keep a track of different services from different hosts. Thus, always go for the complete package.